Payroll Administrator Job at Mellano & Company, Oceanside, CA

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  • Mellano & Company
  • Oceanside, CA

Job Description

About Mellano & Company

Mellano & Company is a family-owned leader in the floral industry with more than 100 years of experience delivering high-quality floral products and services. Our success is rooted in strong values, operational excellence, and a commitment to our employees. We are seeking an experienced Payroll Administrator to support accurate, compliant, and timely payroll operations across the organization.

Position Summar y

The Payroll Administrator is responsible for managing end-to-end payroll processing for a multi-location, multi-state workforce of approximately 350 employees. This role requires a high level of accuracy, confidentiality, and regulatory knowledge. The ideal candidate has extensive payroll experience, strong system proficiency, and the ability to serve as a subject matter expert for payroll processes and compliance.

Key Responsibilities

  • Process biweekly payroll for approximately 350 employees, including hourly, salaried, and seasonal staff.
  • Review and audit timekeeping records, deductions, and adjustments for accuracy and compliance.
  • Partner with supervisors to resolve missing, incorrect, or unusual timekeeping activity.
  • Ensure timely and accurate processing of payroll, including bonuses, garnishments, and reimbursements.
  • Maintain payroll records in compliance with company policies and federal, state, and local regulations.
  • Reconcile payroll reports and support month-end and year-end close activities.
  • Audit paid time off balances and medical benefit contributions on a monthly basis.
  • Prepare payroll-related reports for finance, audits, and compliance requirements.
  • Respond to employee payroll inquiries and resolve discrepancies in a professional and timely manner.
  • Serve as a subject matter expert in ADP Workforce Now with recent hands-on experience.
  • Stay current on wage and hour laws, payroll tax requirements, and best practices.
  • Provide training for managers and support to HR team members as needed.

Required Qualifications

  • High school diploma or equivalent required. Associate’s or Bachelor’s degree in Accounting, Business, or a related field preferred.
  • 5- 10+ years of payroll processing experience with a strong record of accuracy and confidentiality.
  • Experience managing multi-state payroll and high-volume employee populations.
  • In-depth knowledge of payroll regulations, wage and hour laws, and tax compliance.
  • Recent experience using ADP Workforce Now required. Experience with Paylocity, Paycom, or similar platforms is a plus.
  • Strong Microsoft Excel skills and exceptional attention to detail.
  • Ability to handle sensitive and confidential information with discretion.
  • Excellent organizational, time management, and communication skills.
  • Bilingual Spanish preferred.
  • Certified Payroll Professional (CPP) certification preferred.

Compensation and Benefits

  • Competitive salary $68,640 - $75,000 based on experience
  • 401(k) retirement plan
  • Health and dental insurance
  • Paid time off

Mellano & Company is an equal opportunity employer and complies with all applicable federal, state, and local employment laws.

  • In person position
  • Principals only. Recruiters, please don't contact this job poster.
  • Please do NOT contact us with unsolicited services or offer

Job Tags

Hourly pay, Seasonal work, Local area,

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